St. Luke’s Parent Teacher Association
- To promote close co-operation and communication between parents, teachers, pupils, local residents and other school supporters and stakeholders.
- To engage in activities which support and advance the well being and education of the pupils attending the school.
- To engage the community to be more active with children's learning and the life and work of the school.
- To bring different communities together to tackle common issues and promote community cohesion.
The membership will consist of parents/carers of children attending
St. Luke’s Primary School, all academic staff and governors.
An Annual General Meeting will be held in Term 4 each year.
The notice calling the meeting will be advertised in the school newsletter at least 14 days in advance.
The agenda will include:-
- the work of the committee
- financial report and accounts
- approval of the accounts
- appointment of an independent examiner for the association
- election of members to serve on the committee if required.
- action planning
If a vote is required, voting will be on the basis of one vote per member
present and at all General Meetings the quorum shall consist of 12.
The PTA Committee members will convene meetings as required and at least once each term.
The PTA Committee:
The business of the Association shall be managed by a committee consisting of
Parents, teacher(s) and governors. Members of the committee shall be appointed at the AGM. An election will take place if there are more candidates than vacancies, in which case they will be elected for a one year term and will be eligible for re-election.
The office bearers will be Chairperson, Secretary, Treasurer and such others as
may be required. The office bearers will be elected by the committee at the first
meeting after the AGM.
The committee may co-opt any member to fill a vacancy occurring between
Meetings of the committee shall be held as required and at least 3 each year with one being the AGM. At all meetings of the committee a third of members, at least two of whom are office bearers, shall form a quorum (a quorum is only valid if all the committee members have been informed of the meeting, and sent notice of the items of business, in advance).
Each member of the committee shall have one vote and resolutions shall be
passed by a simple majority vote of those present.
The Chairperson shall have both a deliberative and casting vote. The Chairperson’s casting vote shall be used only in the event of a tie.
The committee shall be responsible for ensuring that all property/money received
by/for the Association shall be applied for the aims of the Association.
It is important to keep accurate minutes to show how money raised has been used to
fund specific items rather than recorded as an amount donated to the school. A
report should be made to the parents at the AGM of what has been bought.
The Secretary shall be responsible for keeping accurate minutes of all meetings
and shall make these available upon request to any member of the Association.
Funds of the Association shall be lodged in the Governor’s Account.
The PTA will adopt sound financial management systems of checks and balances in keeping with FMSIS. The Governors account will be used as it has been established in keeping with this system of delegation and division of roles. The Office Manager is responsible for keeping accurate records which will be submitted at the AGM.
The books shall be brought to balance on the last day of the month prior to the
AGM at which they are to be presented and the accounts shall be examined by
the independent examiner appointed at the previous AGM by the committee.
(The independent examiner does not have to be a qualified accountant, just
someone who is comfortable working with figures, who is not a member of the
committee and whom everyone trusts).
Changes to the Constitution:
Changes or additions must be made at an AGM or an exceptional meeting called for that
purpose. The proposed change shall be specified in the notice calling the
meeting and be approved by not less than two thirds of those present.
In the event that the Association ceases to exist any remaining funds should be
distributed for the benefit of the children at the school.